Skip to content Skip to footer
Menu Close
Close
Contact Sales

Privacy Policy

Revised policy
2022.12.02
2022.04.13
2014.07.18

Polaris Office Privacy Policy

Polaris Office Corp. (hereinafter referred to as the “Company”) attaches great importance to the protection of the personal information saved on the Polaris Kit Services by its members (hereinafter referred to as the “Services”), and makes its best efforts to protect such personal information. This privacy policy is effective as of 18, 1, 2024 and it stipulates what personal information about its members the service collects, why the information is collected, how the information is used, and explains how the content of members is processed.
<index>
  1. Collectible Personal Information and Collection Methods
  2. Purpose of collecting personal information
  3. Retention Period of Personal Information and Destruction
  4. Disclosure of Personal Information to Third Parties
  5. Commissioned Processing of Personal Information
  6. Rights of User and How to Exercise Them
  7. Measures to protect personal information
  8. Accepting or Rejecting Automated Personal Information Collector
  9. Issues Related to Transfer of Personal Information Abroad
  10. Name and contact of privacy officer
  11. Privacy Policy Changes
1. Collectible Personal Information and Collection Methods
The Company collects and stores the following information for the purpose of enhancing user experience. The following information is collected as it is required to create an account. – Required: name, company name, email address, contact number, password, and area The following required information is collected when requesting a demo. – Required: email address, name, company name, contact number, and area When a user inquires information about a product, the following information is collected. – Required: name and email address
2. Purpose of collecting personal information
The Company will use its members’ personal information for the following purposes only, and when there is a change in the purposes, the Company will collect prior consent from the members.
  1. To verify users’ subscription and to create new accounts,
  2. To identify its members, breaches of the terms of use, and the validity of license keys,
  3. To provide its members with the services promised and charge any fees incurred,
  4. To search, register, or inform other users registered in the contact information or other members whom the members may know,
  5. To provide a variety of Polaris Office services, respond to questions or complaints that may occur during the use of services, and notify users of important information.
3. Retention Period of Personal Information and Destruction
The company uses personal information in a limited capacity while providing the service. The personal information will be deleted without delay in the following situations.
  1. When a user withdraws one’s membership
  2. When a user withdraws consent to the collection and use of personal information
  3. When the purpose of collection and use of personal information is accomplished
The procedures and measures for destruction of personal information are as below.
  1. Destruction procedures A user’s personal information is stored for a certain time period as per the company’s internal policy and other relevant laws. Once the intended purpose is achieved, the information is then destroyed.
  2. Destruction methods The personal data printed on paper can be destroyed by shredding or incineration, and those in the electrical format can be deleted by using a technical measure that prevents restoration of data.
The personal information that must be stored for a certain time period in accordance with the related laws and the titles of the related laws are as below.
  1. The laws regarding consumer protection in electronic commerce – Records on contracts or revocation of subscriptions: 5 years – Records regarding payment supply of goods: 5 years – Records on consumer complaints or legal disputes: 3 years
  2. Electronic commerce transaction act – Electronic commerce record: 5 years
  3. Communication secret protection act – Login record: 3 months
4. Disclosure of Personal Information to Third Parties
The company supplies the personal information to third parties in the following exceptional cases.
  1. A member has given his or her prior consent to the Company When the personal data is provided to a third party, the company notifies the user in advance of the information regarding the party who receives the user’s personal information, purpose, provided items, and period of retention and use. Furthermore, the company makes a request for and receives from the user explicit and individual consent regarding this matter.
  2. The case in which the relevant laws have special provisions for providing personal information to third parties
5. Commissioned Processing of Personal Information
The company consigns tasks of outsourcing of personal information to other specialized companies as below and regulates necessary conditions to manage personal information safely in accordance with the legislations regarding the management of personal information once the company signed for a contract of consignment. The agencies and the entrusted tasks regarding personal information are as follows, and the agencies retain personal information until the commission contract expires. Amazon Web Services, Inc.: Using the IaaS (Infrastructure-as-a-Service) for web page
6. Rights of User and How to Exercise Them
Users may opt to query or edit their own registered information at any time and request the company to delete their personal information or suspend processing the information. If you wish to delete your personal information or suspend processing the information, you can contact privacy staff by email for immediate action. The service provided by the company is not intended for a child below the age of 14. If the company finds out that the personal information of a child below the age of 14 is collected, then the company will take an immediate measure to delete it.
7. Measures to protect personal information
  1. The company takes protective measures by encrypting user’s personal information. The company uses encrypted communication channels to transmit user’s personal information and important information including passwords are encrypted before it is stored.
  2. The company are protecting users from computer viruses or hackers. The company has a system installed in a restricted area where access is limited to prevent users information from leakage or damage by hackers or computer viruses. In addition, an antivirus program is installed to protect the system from malwares or viruses.
  3. The company minimizes the number of people who can access the personal information. The company controls the number of staff who processes personal information and, those staff only uses computer terminals with no access to the external internet service to minimize the risk of personal information breach. Also, the access control policy for the system which processes personal information is established and consistent audits are performed.
  4. Periodic trainings for all employees are provided to protect user’s personal information. The company provides trainings on a regular basis and promote campaigns regarding protection duties and securities on personal information for all employees who process personal information.
8. Accepting or Rejecting Automated Personal Information Collector
  1. What are cookies?
    1. The Company uses cookies to provide its members with individualized and customized Services.
    2. Cookies are tiny text files that are sent to the browsers of users’ computers by website servers, which are then stored in the hard discs of users’ computers. Thereafter, when users visit a website, the website server reads the content of cookies stored in the users’ hard discs and uses them to maintain the environment settings of the users and provides users with customized services.
    3. Cookies do not automatically and actively collect identifiable personal information, and users may, at any time, refuse the use of cookies.
  2. Purpose of the Company’s Use of Cookies The Company provides its users with a quicker web environment by saving the users’ settings and other information with cookies, and uses them to improve the convenience of the Services. As a result, users can use the Services more easily.
  3. Accepting or Rejecting Cookies
    1. Users decide whether they want to set up cookies. Users may allow all cookies, have them confirm cookies whenever they are saved, or disable them altogether by selecting an option in the web browser.
    2. However, when users disable cookies, they may face inconveniences in using the website or have difficulties in using some of the Services that require login.
    3. The methods to enable or disable cookies are as follows:
      • Microsoft Edge: Settings > Privacy, search, and services > Clear browsing data > Clear now
      • Chrome: Menu > Settings > Privacy and security > Site settings > Cookies and other site data
      • Firefox: Options > Privacy and Security > Cookies and Site Data
      • Safari: Preferences > Privacy > Cookies and website data
9. Issues Related to Transfer of Personal Information Abroad
The company consigns tasks of outsourcing of personal information to overseas companies as below.
  1. Name of consignee: Amazon Web Services, Inc..
  2. Contact: safeharbor@amazon.com
  3. Purpose of transfer: Using the cloud server for efficient services
  4. Items of personal information transferred: name, company name, email address, contact number, password, and area
  5. Country to transfer: U.S.A.
  6. Time of transfer and its method: Transmission via the network when using the service
  7. Period of using personal information: until the period of retaining personal information expires or the overseas consignment contract expires
  8. The information will be transferred to provide the service, and therefore, you may not use the service if you deny the transfer. If you do not agree to the transfer, please withdraw your membership or contact the customer support.
10. Name and contact of privacy officer
If you have any questions or inquiries about privacy issues, contact us using the information below. ▶ Chief Privacy Officer
  • Name: Miles Haeseok Lee (CISO/CPO)
  • Affiliation: Business Headquarters
  • Email: polariskit@polarisoffice.com
  • Contact number: 1566-1102
▶ Privacy management and handling department (customer support)
  • Department: customer support
  • Email: polariskit@polarisoffice.com
  • Contact: 1566-1102
Users can contact us should you have any concerns or questions regarding Privacy issues. The company will endeavor to provide solutions to any claim, concern, or question from users. Also, you can contact the agencies below for help when you need to report a personal information infringement case or need a consultation about it.
  1. Personal Information Infringement Report Center: (no area code) 118 | privacy.kisa.or.kr
  2. Cyber investigation team, Supreme Prosecutors’ Office: (no area code) 1301 | www.spo.go.kr
  3. Cyber investigation bureau, National Police Agency: (no area code) 182 | ecrm.cyber.go.kr/minwon/main
11. Privacy Policy Changes
To reflect the changes in the service or the laws, the company can modify its privacy policy, In case of addition, deletion or modification in the current privacy policy, the company will it on the web site. Date of announcement: 18, 1, 2024 Date of Effect: 18, 1, 2024

Polaris Office Privacy Policy

Polaris Office Corp. (hereinafter referred to as the “Company”) attaches great importance to the protection of the personal information saved on the Polaris Kit Services by its members (hereinafter referred to as the “Services”), and makes its best efforts to protect such personal information. This privacy policy is effective as of 23, 12, 2022 and it stipulates what personal information about its members the service collects, why the information is collected, how the information is used, and explains how the content of members is processed.
1. Collectible Personal Information and Collection Methods
The Company collects and stores the following information for the purpose of enhancing user experience. The following information is collected as it is required to create an account. – Required: name, company name, email address, contact number, password, and area When a user inquires information about a product, the following information is collected. – Required: name and email address
2. Purpose of collecting personal information
The Company will use its members’ personal information for the following purposes only, and when there is a change in the purposes, the Company will collect prior consent from the members.
  1. To verify users’ subscription and to create new accounts,
  2. To identify its members, breaches of the terms of use, and the validity of license keys,
  3. To provide its members with the services promised and charge any fees incurred,
  4. To search, register, or inform other users registered in the contact information or other members whom the members may know,
  5. To provide a variety of Polaris Office services, respond to questions or complaints that may occur during the use of services, and notify users of important information.
3. Retention Period of Personal Information and Destruction
The company uses personal information in a limited capacity while providing the service. The personal information will be deleted without delay in the following situations.
  1. When a user withdraws one’s membership
  2. When a user withdraws consent to the collection and use of personal information
  3. When the purpose of collection and use of personal information is accomplished
The procedures and measures for destruction of personal information are as below.
  1. Destruction procedures A user’s personal information is stored for a certain time period as per the company’s internal policy and other relevant laws. Once the intended purpose is achieved, the information is then destroyed.
  2. Destruction methods The personal data printed on paper can be destroyed by shredding or incineration, and those in the electrical format can be deleted by using a technical measure that prevents restoration of data.
The personal information that must be stored for a certain time period in accordance with the related laws and the titles of the related laws are as below.
  1. The laws regarding consumer protection in electronic commerce – Records on contracts or revocation of subscriptions: 5 years – Records regarding payment supply of goods: 5 years – Records on consumer complaints or legal disputes: 3 years
  2. Electronic commerce transaction act – Electronic commerce record: 5 years
  3. Communication secret protection act – Login record: 3 months
4. Disclosure of Personal Information to Third Parties
The company supplies the personal information to third parties in the following exceptional cases.
  1. A member has given his or her prior consent to the Company When the personal data is provided to a third party, the company notifies the user in advance of the information regarding the party who receives the user’s personal information, purpose, provided items, and period of retention and use. Furthermore, the company makes a request for and receives from the user explicit and individual consent regarding this matter.
  2. The case in which the relevant laws have special provisions for providing personal information to third parties
5. Commissioned Processing of Personal Information
The company consigns tasks of outsourcing of personal information to other specialized companies as below and regulates necessary conditions to manage personal information safely in accordance with the legislations regarding the management of personal information once the company signed for a contract of consignment. The agencies and the entrusted tasks regarding personal information are as follows, and the agencies retain personal information until the commission contract expires. Amazon Web Services, Inc.: Using the IaaS (Infrastructure-as-a-Service) for web page
6. Rights of User and How to Exercise Them
Users may opt to query or edit their own registered information at any time and request the company to delete their personal information or suspend processing the information. If you wish to delete your personal information or suspend processing the information, you can contact privacy staff by email for immediate action. The service provided by the company is not intended for a child below the age of 14. If the company finds out that the personal information of a child below the age of 14 is collected, then the company will take an immediate measure to delete it.
7. Measures to protect personal information
  1. The company takes protective measures by encrypting user’s personal information. The company uses encrypted communication channels to transmit user’s personal information and important information including passwords are encrypted before it is stored.
  2. The company are protecting users from computer viruses or hackers. The company has a system installed in a restricted area where access is limited to prevent users information from leakage or damage by hackers or computer viruses. In addition, an antivirus program is installed to protect the system from malwares or viruses.
  3. The company minimizes the number of people who can access the personal information. The company controls the number of staff who processes personal information and, those staff only uses computer terminals with no access to the external internet service to minimize the risk of personal information breach. Also, the access control policy for the system which processes personal information is established and consistent audits are performed.
  4. Periodic trainings for all employees are provided to protect user’s personal information. The company provides trainings on a regular basis and promote campaigns regarding protection duties and securities on personal information for all employees who process personal information.
8. Accepting or Rejecting Automated Personal Information Collector
  1. What are cookies?
    1. The Company uses cookies to provide its members with individualized and customized Services.
    2. Cookies are tiny text files that are sent to the browsers of users’ computers by website servers, which are then stored in the hard discs of users’ computers. Thereafter, when users visit a website, the website server reads the content of cookies stored in the users’ hard discs and uses them to maintain the environment settings of the users and provides users with customized services.
    3. Cookies do not automatically and actively collect identifiable personal information, and users may, at any time, refuse the use of cookies.
  2. Purpose of the Company’s Use of Cookies The Company provides its users with a quicker web environment by saving the users’ settings and other information with cookies, and uses them to improve the convenience of the Services. As a result, users can use the Services more easily.
  3. Accepting or Rejecting Cookies
    1. Users decide whether they want to set up cookies. Users may allow all cookies, have them confirm cookies whenever they are saved, or disable them altogether by selecting an option in the web browser.
    2. However, when users disable cookies, they may face inconveniences in using the website or have difficulties in using some of the Services that require login.
    3. The methods to enable or disable cookies are as follows:
      • Microsoft Edge: Settings > Privacy, search, and services > Clear browsing data > Clear now
      • Chrome: Menu > Settings > Privacy and security > Site settings > Cookies and other site data
      • Firefox: Options > Privacy and Security > Cookies and Site Data
      • Safari: Preferences > Privacy > Cookies and website data
9. Issues Related to Transfer of Personal Information Abroad
The company consigns tasks of outsourcing of personal information to overseas companies as below.
  1. Name of consignee: Amazon Web Services, Inc..
  2. Contact: safeharbor@amazon.com
  3. Purpose of transfer: Using the cloud server for efficient services
  4. Items of personal information transferred: name, company name, email address, contact number, password, and area
  5. Country to transfer: U.S.A.
  6. Time of transfer and its method: Transmission via the network when using the service
  7. Period of using personal information: until the period of retaining personal information expires or the overseas consignment contract expires
10. Name and contact of privacy officer
If you have any questions or inquiries about privacy issues, contact us using the information below. ▶ Chief Privacy Officer
  • Name: Miles Haeseok Lee (CISO/CPO)
  • Affiliation: Business Headquarters
  • Email: polariskit@polarisoffice.com
  • Contact number: 1566-1102
Users can contact us should you have any concerns or questions regarding Privacy issues. The company will endeavor to provide solutions to any claim, concern, or question from users. Also, you can contact the agencies below for help when you need to report a personal information infringement case or need a consultation about it.
  1. Personal Information Infringement Report Center: (no area code) 118 | privacy.kisa.or.kr
  2. Cyber investigation team, Supreme Prosecutors’ Office: (no area code) 1301 | www.spo.go.kr
  3. Cyber investigation bureau, National Police Agency: (no area code) 182 | ecrm.cyber.go.kr/minwon/main
11. Privacy Policy Changes
To reflect the changes in the service or the laws, the company can modify its privacy policy, In case of addition, deletion or modification in the current privacy policy, the company will it on the web site. Date of announcement: 23, 12, 2022 Date of Effect: 23, 12, 2022

This Privacy Policy describes what personal information items are collected from PolarisKit service (hereinafter “Service”) users and how they are processed by Polaris Office, Inc. (hereinafter “Company”).

1. Personal Information Processed

The company collects the following information upon user membership sign up.
– name, company name, email address, contact number, password, and area

2. Purpose of Processing Personal Information

The Company will use its members’ personal information for the following purposes only, and when there is a change in the purposes, the Company will collect prior consent from the members.

  1. To verify users’ subscription and to create new accounts,
  2. To identify its members, breaches of the terms of use, and the validity of license keys,
  3. To provide its members with the services promised and charge any fees incurred,
  4. To search, register, or inform other users registered in the contact information or other members whom the members may know,
  5. To provide a variety of Polaris Office services, respond to questions or complaints that may occur during the use of services, and notify users of important information,

3. Period of Processing and Retaining Personal Information

The company uses personal information in a limited capacity while providing the service. The personal information will be deleted without delay in the following situations.

  1. When a user withdraws one’s membership
  2. When a user withdraws consent to the collection and use of personal information
  3. When the purpose of collection and use of personal information is accomplished

The procedures and measures for destruction of personal information are as below.

  1. Destruction procedures
    A user’s personal information is stored for a certain time period as per the company’s internal policy and other relevant laws. Once the intended purpose is achieved, the information is then destroyed.
  2. Destruction methods
    The personal data printed on paper can be destroyed by shredding or incineration, and those in the electrical format can be deleted by using a technical measure that prevents restoration of data.

The personal information that must be stored for a certain time period in accordance with the related laws and the titles of the related laws are as below.

  1. The laws regarding consumer protection in electronic commerce
    – Records on contracts or revocation of subscriptions: 5 year
    – Records regarding payment supply of goods: 5 years
    – Records on consumer complaints or legal disputes: 3 years
  2. Electronic commerce transaction act
    – Electronic commerce record: 5 years
  3. Communication secret protection act
    – Login record: 3 months

4. Disclosure of Personal Information to Third Parties

The company supplies the personal information to third parties in the following exceptional cases.

  1. A member has given his or her prior consent to the Company.
    When the personal data is provided to a third party, the company notifies the user in advance of the information regarding the party who receives the user’s personal information, purpose, provided items, and period of retention and use. Furthermore, the company makes a request for and receives from the user explicit and individual consent regarding this matter.
  2. The case in which the relevant laws have special provisions for providing personal information to third parties

5. The procedures and measures for destruction of personal information

  1. Destruction procedures
    A user’s personal information is stored for a certain time period as per the company’s internal policy and other relevant laws. Once the intended purpose is achieved, the information is then destroyed.
  2. Destruction methods
    The personal data printed on paper can be destroyed by shredding or incineration, and those in the electrical format can be deleted by using a technical measure that prevents restoration of data.

6. Commissioned Processing of Personal Information

The company consigns tasks of outsourcing of personal information to other specialized companies as below and regulates necessary conditions to manage personal information safely in accordance with the legislations regarding the management of personal information once the company signed for a contract of consignment.
The agencies and the entrusted tasks regarding personal information are as follows, and the agencies retain personal information until the commission contract expires.
Amazon Web Services, Inc.: Using the IaaS (Infrastructure-as-a-Service) for web page

7. Rights, obligations and exercise methods of users and legal representatives

Users may opt to query or edit their own registered information at any time and request the company to delete their personal information or suspend processing the information. If you wish to delete your personal information or suspend processing the information, you can contact privacy staff by email for immediate action.

The service provided by the company is not intended for a child below the age of 14. If the company finds out that the personal information of a child below the age of 14 is collected, then the company will take an immediate measure to delete it.

8. Measures to protect personal information

  1. The company takes protective measures by encrypting user’s personal information.
    The company uses encrypted communication channels to transmit user’s personal information and important information including passwords are encrypted before it is stored.
  2. The company are protecting users from computer viruses or hackers.
    The company has a system installed in a restricted area where access is limited to prevent users information from leakage or damage by hackers or computer viruses. In addition, an antivirus program is installed to protect the system from malwares or viruses.
  3. The company minimizes the number of people who can access the personal information.
    The company controls the number of staff who processes personal information and, those staff only uses computer terminals with no access to the external internet service to minimize the risk of personal information breach. Also, the access control policy for the system which processes personal information is established and consistent audits are performed.
  4. Periodic trainings for all employees are provided to protect user’s personal information.
    The company provides trainings on a regular basis and promote campaigns regarding protection duties and securities on personal information for all employees who process personal information.

9. Accepting or Rejecting Automated Personal Information Collector

  1. What are cookies?
    1. The Company uses cookies to provide its members with individualized and customized Services.
    2. Cookies are tiny text files that are sent to the browsers of users’ computers by website servers, which are then stored in the hard discs of users’ computers. Thereafter, when users visit a website, the website server reads the content of cookies stored in the users’ hard discs and uses them to maintain the environment settings of the users and provides users with customized services.
    3. Cookies do not automatically and actively collect identifiable personal information, and users may, at any time, refuse the use of cookies.
  2. Purpose of the Company’s Use of Cookies
    The Company provides its users with a quicker web environment by saving the users’ settings and other information with cookies, and uses them to improve the convenience of the Services. As a result, users can use the Services more easily.
  3. Accepting or Rejecting Cookies
    1. Users decide whether they want to set up cookies. Users may allow all cookies, have them confirm cookies whenever they are saved, or disable them altogether by selecting an option in the web browser.
    2. However, when users disable cookies, they may face inconveniences in using the website or have difficulties in using some of the Services that require login.
    3. The methods to enable or disable cookies are as follows:
      • For Internet Explorer users: From the top section of the browser, click the menu of Tools > Internet Options > Privacy > Settings.
      • For Chrome users: Expand the menu items by clicking the menu icon, and click Settings > Show advanced settings… and click Content settings under Privacy.

10. Issues Related to Transfer of Personal Information Abroad

The company consigns tasks of outsourcing of personal information to overseas companies as below.

  1. Name of consignee: Amazon Web Services, Inc..
  2. Contact: safeharbor@amazon.com
  3. Purpose of transfer: Using the cloud server for efficient services
  4. Items of personal information transferred: name, company name, email address, contact number, password, and area
  5. Country to transfer: U.S.A.
  6. Time of transfer and its method: Transmission via the network when using the service
  7. Period of using personal information: until the period of retaining personal information expires or the overseas consignment contract expires

11. Name and contact of privacy officer

If you have any questions or inquiries about privacy issues, contact us using the information below.

▶ Chief Privacy Officer

  • Name: Miles Haeseok Lee (CISO/CPO)
  • Affiliation: Business Headquarters
  • Email: polariskit@polarisoffice.com
  • Contact number: 1566-1102

Users can contact us should you have any concerns or questions regarding Privacy issues. The company will endeavor to provide solutions to any claim, concern, or question from users.

Also, you can contact the agencies below for help when you need to report a personal information infringement case or need a consultation about it.

  1. Personal Information Infringement Report Center: (no area code) 118 | privacy.kisa.or.kr
  2. Cyber investigation team, Supreme Prosecutors’ Office: (no area code) 1301 | www.spo.go.kr
  3. Cyber investigation bureau, National Police Agency: (no area code) 182 | ecrm.cyber.go.kr/minwon/main

12. Privacy Policy Changes

To reflect the changes in the service or the laws, the company can modify its privacy policy, In case of addition, deletion or modification in the current privacy policy, the company will it on the web site.

Date of announcement: Apr 13, 2022
Date of Effect: Apr 13, 2022

Polaris Office Corp. (hereinafter referred to as the “Company”) attaches great importance to the protection of the personal information saved on the Polaris Kit Services by its members (hereinafter referred to as the “Services”), and makes its best efforts to protect such personal information. This Privacy Policy regulates the range, reasons, and usage of the information that the Company collects from its members.

– This Privacy Policy will become effective as of July 18, 2014.

1. Collectible Personal Information and Collection Methods

 

The Company collects and stores the following information for the purpose of enhancing user experience.
① Information provided by members
– The Company collects the e-mail addresses, passwords, names, trade names,, and contact information provided by its members when they sign up.
② Information collected when members use the services
– The usage of demo versions (download time, downloaded versions), the usage of official products (download time, downloaded versions, issuance of license keys, and usage data), and any payment information that is necessary to make a transaction, including credit card information, address, and other items, may be collected.

2. Purposes of Collecting Personal Information

 

The Company will use its members’ personal information for the following purposes only, and when there is a change in the purposes, the Company will collect prior consent from the members:
① To verify users’ subscription and to create new accounts,
② To identify its members, breaches of the terms of use, and the validity of license keys,
③ To provide its members with the services promised and charge any fees incurred,
④ To search, register, or inform other users registered in the contact information or other members whom the members may know,
⑤ To provide a variety of Polaris Office services, respond to questions or complaints that may occur during the use of services, and notify users of important information,
⑥ And to provide members with product or event information. Members who do not wish to receive any promotional e-mails may inform the Company not to send promotional materials. Members can reach the customer service via Contact Us.

3. Disclosure of Personal Information to Third Parties

 

The Company uses its members’ personal information only for the purposes described in Purposes of Collecting Personal Information and does not disclose it to third parties. However, there are exceptions when:
① A member has given his or her prior consent to the Company. – Even in such a case, the Company will give the users a prior notice of the persons to be provided with personal information, the purpose of disclosure, items of personal information to be provided, and the retention and use period of personal information, and obtain their express and individual consent with respect thereto.
② An investigative agency requires personal information based on relevant laws and regulations.

4. Correction of Personal Information and Membership Withdrawal

 

① Members may, at any time, check or correct their personal information. Members who want to check or correct their personal information may do so by clicking My info > Account Information.
② Members may, at any time, withdraw their consent given to the Company at the time of their membership subscription. As for the withdrawal of consent, a member may inform the Company’s customer service center via Contact Us or contact the related personnel in writing, by telephone, or via e-mail. Upon receiving such a contact, the Company will take necessary measures to cancel the member’s membership without delay. The Company shall inform the member of the measures it has taken, such as canceling the membership, destroying the member’s personal information, etc.

5. Retention and Use Period of Personal Information

 

The Company shall use its members’ personal information in a limited fashion as long as they are provided with Services. Collected personal information shall be destroyed without delay when the user requests to cancel their membership, withdraw their consent given to the Company regarding the collection and usage of their personal information, the Company realizes its purposes with the collected information, or the retention or usage period expires. However, the Company may retain certain personal information for a specified period for the following reasons:
① Company’s internal policies require it to be retained.
② Relevant laws require the Company to retain certain information. In the event that it is necessary to preserve personal information under relevant laws including the Commercial Code, the Act Relating to Consumer Protection in Electronic Commercial Transactions, etc., the Company retains the information of members for a certain period of time prescribed under relevant laws. For these cases, the Company shall retain its members’ personal information only for the preservation of information, and the period is as follows:
A. Service agreement and/or withdrawal records Reason for retention: the Act Relating to Protection of Consumers in Electronic Commercial Transactions, etc. Retention period: five (5) years
B. Payment and transaction records Reason for retention: the Act Relating to Protection of Consumers in Electronic Commercial Transactions, etc. Retention period: five (5) years
C. Electronic financial transaction records Reason for retention : the Electronic Financial Transaction Act. Retention period: five (5) years
D. Complaints and arbitration records Reason for retention: the Act Relating to Protection of Consumers in Electronic Commercial Transactions, etc. Retention period : three (3) years
E. Website activity records Reason for retention: the Communications Secret Protection Act. Retention period: three (3) months
F. Labeling and advertising records Reason for retention: the Act Relating to Protection of Consumers in Electronic Commercial Transactions, etc. Retention period: six (6) months

6. Destruction Procedures and Methods for Personal Information

 

The Company, in principle, shall destroy its members’ personal information without delay if the purposes of collection or use of such personal information have been achieved.
The Company shall destroy its members’ personal information in the methods described below:
① Destruction Procedures
A. The information entered by users for membership subscription and other purposes shall be moved to a separate database after the purposes of such collection have been fulfilled (a separate document in the case of paper documents), and shall be destroyed after the information has been stored for a period of time according to the information protection reasons under the internal policies or other relevant laws (see the retention and use period for reference).
B. The personal information shall not be used for purposes other than information retention, unless otherwise required by laws.
② Destruction Methods
A. Paper documents containing personal information shall be shredded by a paper shredder or destroyed by incineration.
B. Personal information stored in electronic files is to be deleted with the use of technical methods in which records cannot be regenerated.

7. Children and Protection Policies

 

The services are not for children who are younger than fourteen (14) years old. The Company does not collect personal information from children of fourteen (14) years old or younger. In the event that the Company comes to know that it has collected personal information of children of fourteen (14) years old or younger, it will take relevant measures to delete such personal information as soon as possible.

8. Changes in Privacy Policy

 

The Company may change its privacy policy for the purpose of implementing changes in the laws or the Services. In the event that there is an addition to, deletion of, or changes in the content of the current privacy policy, the Company will publicly announce such content through the Notifications section of the website at least seven (7) days prior to the amendment. However, where there is an important change in the user rights, such as collection and use of personal information or provision of personal information to third parties, the Company will publicly announce such knowledge at least thirty (30) days prior to the effective date.

9. Security

 

The Company shall make efforts to protect its Services and users from unauthorized access, modifications, disclosure, or deletion of information that is retained by the Company.
If a member desires to access user data stored by the Services, he or she needs a password. Sensitive data entered by members in order to make a payment (credit card information, etc.) is protected by SSL encryption.
However, considering that the Internet, wired or not, is not a 100% safe environment, the Company cannot guarantee security of the information sent to the Company by its members. Members shall acknowledge that it is possible for the Company to fail to protect its members’ personal information from being accessed, disclosed, modified, or destroyed as a result of its physical, technical, and/or managerial safeguards being compromised.

10. Accepting or Rejecting Automated Personal Information Collector

 

① What are cookies?
A. The Company uses cookies to provide its members with individualized and customized Services.
B. Cookies are tiny text files that are sent to the browsers of users’ computers by website servers, which are then stored in the hard discs of users’ computers. Thereafter, when users visit a website, the website server reads the content of cookies stored in the users’ hard discs and uses them to maintain the environment settings of the users and provides users with customized services.
C. Cookies do not automatically and actively collect identifiable personal information, and users may, at any time, refuse the use of cookies.
② Purpose of the Company’s Use of Cookies The Company provides its users with a quicker web environment by saving the users’ settings and other information with cookies, and uses them to improve the convenience of the Services. As a result, users can use the Services more easily. In addition, the Company provides its users with customized services, including advertisements, by recognizing its users’ usage patterns.
③ Accepting or Rejecting Cookies
A. Users decide whether they want to set up cookies. Users may allow all cookies, have them confirm cookies whenever they are saved, or disable them altogether by selecting an option in the web browser.
B. However, when users disable cookies, they may face inconveniences in using the website or have difficulties in using some of the Services that require login.
C. The methods to enable or disable cookies are as follows:
– For Internet Explorer users: From the top section of the browser, click the menu of Tools > Internet Options > Privacy > Settings.
– For Chrome users: Expand the menu items by clicking the menu icon, and click Settings > Show advanced settings… and click Content settings under Privacy.

11. Contract Information

 

Members who have questions regarding the Privacy Policy may contact the Company via e-mail.

– E-Mail: polariskit@polarisoffice.com

Date of Notification: July 18th, 2014
Effective Date: July 19th, 2014